Corporate Diwali gifting enquiries on WhatsApp: reply in 5 minutes and close bulk orders

Bulk buyers want speed and clarity

A corporate buyer is often an HR or admin person with a list, a budget and a deadline. They message three or four brands at once. The brand that replies clearly and early usually gets the call.

Key takeawayYou do not win a bulk order with a long catalogue. You win it with a fast reply, five good questions and a clear quote.

Step 1: Reply fast with a thank you

Thank you for reaching out, [name]! Happy to help with your Diwali gifts. A few quick questions so I can send you an exact quote today.

Step 2: Ask the 5 questions

1. How many gift boxes do you need?
2. What budget per box feels right?
3. By which date do you need delivery?
4. Which cities will they go to?
5. Do you want your company logo or a card in each box?

Send them as one numbered message. People answer a list faster than a paragraph.

Step 3: Send one clear quote

Here is what we can do for [quantity] boxes: [box name], ₹[price] per box, includes [items], packing and delivery to [cities] by [date]. Logo card: ₹[x] extra. To confirm, reply YES and I will share the payment details and a sample photo.

One option beats three. If the budget is wide, send a second option below that one, not five.

Step 4: Follow up once, kindly

Hi [name], just checking if you had a chance to look at the quote. Happy to adjust the box or the quantity. Dates fill up close to Diwali, so tell me which works for you.

Send it the next morning. If there is no reply after that, one more message two days later is enough.

What to promise and what not to

• Promise a delivery date after you check stock and your courier.
• Show a sample photo, not a stock photo.
• Share a GST invoice option if you can give one.
• Do not promise anything you cannot deliver by the date.

Check your own stock, packing time and courier cut off. The scripts above are templates, so change the details to match your business.